Frequently asked questions
1. What is the Spares Pool?
The Pool is a system of shared use of spare parts (components) belonged to different owners and combined by an Operator into the information system. Hereby, components are physically owned by owners and “withdrawn” from the Pool, if necessary. All the operations with spare parts, such as movement of components and settlements with participants of the Pool are carried out centrally - through the Operator.
2. What is the main benefit of the Pool system?
The benefit consists in economy of scale. The point is that at combination of spare parts into the unified system of use on the principle of “spare parts for everybody”, required quantity is essentially less in comparison with traditional variant “spare parts for yourself”; this leads to economy for every participant of the Pool system.
3. Which components (spare parts) are contained in the Pool?
Components (spare parts) shall mean authentic repairable accessories of aircraft from among of onboard equipment (parts, components, computers and other categorized accessories). Pool does not contain engines (PP), auxiliary power units (APU), landing gears and their components, elements of aircraft structure.
4. Which operations with spare parts are under question?
Operator, while organizing work on the one stop-shop principle, provides participants of the Pool with the following types of operations with spare parts: lease, supply, repair (including overhaul), exchange of spare part (replacement of serviceable spare part with defective one).
5. Who can become the Participant of the Pool?
Legal entity from among of operators of aircrafts, maintenance and repair organization, including aircraft repair plants, manufacturing plants as well as aircraft parts and materials suppliers, which have an intention to submit their property to the Pool, may become the Participant of the Pool and/or get access to the spare parts.
6. Is the payment for access to the Pool content provided?
The payment for access to the Pool content is not provided. It is enough for you just to sign Pool agreement and package of agreements which will be provided to you on request.
7. Which statuses do Pool Participants have?
Any Participant of the system may act as the User Participant, Owner Participant and simultaneously in both statuses. In the same case he can submit surpluses of his spare parts to the Pool with the aim to lease, exchange or sell (Participant-User) or take (lease, buy or exchange) spare parts of other nomenclature (Participant-User) from the Pool.
8. What is the role of the Operator in the Pool system?
The sense of the Operator’s activity lies in minimization of risks of Participants at the movement of components, via execution of functions of calculation and logistics center between Participants. Besides, the Operator acts as a regulator of stock level in the system via investment of own funds in spare parts.
9. Where you can get acquainted with content of the spare parts Pool?
You can get acquainted with the Pool content, receive information about availability of components, their resource indexes and available operations (lease/exchange/sale) as well as time of access to component (24/48/72 hours) on the Operator’s site www.aviasystems.ru.
The functions of search and grading of information about required component/available service are provided on the Operator’s site; this allows writing up an order and sending it to Operator with minimal losses of time in “7 clicks of mouse”.
10. What are the conditions of provision of items from the Pool?
Lease of serviceable components to Participants instead of components requiring repair or overhaul, maintenance as well as service bulletin implementation may be referred to the main conditions.
After repair (overhaul, maintenance, SB) Operator returns repaired component to its owner while making “back exchange” for the component leased by Participant.
The need of estimation of resource indexes, technical condition, authenticity and cost of the component provided to exchange by Operator may be referred to conditions of exchange of operable component into defective one (requiring repair, overhaul, modification or maintenance).
11. How quickly will I receive the spare part?
You will receive serviceable component from the Pool within the period of 24-72 hours, from the moment of coordination of commercial conditions, place and time of transfer of the component in any airport of Moscow.
You can send orders for lease, delivery, exchange of interested components in any convenient way, but the quickest one is ordering through the Operator’s site www.aviasystems.ru
12. I want just to use spare parts and not to submit my components to the Pool. Is it possible?
Yes, of course. Any mandatory conditions of participation in the system via own spare parts are not provided by the Pool agreement.
13. Why should I turn to the Operator, if I can receive component from other user “for a while” without all these complex procedures?
The Operator supports any form of mutual help between people and organizations. But, as a rule, similar operations are interconnected with definite risks. In the Pool system, risks of timeliness of payments return of leased (repaired) components and other risks are laid on the Operator. In other words, the Pool is a civilized system of use of authentic components based on principles of justice, paying capacity and responsibility.
14. I want to submit my spare parts to the Pool for the purpose of lease. Should I physically transfer spare parts to the Operator?
No, you shouldn’t. You should just to provide parameters of spare part to the Pool according to the approved procedures, timely inform the Operator about changes in the list of components submitted to the Pool and to be ready to send the definite component to the Operator upon request as soon as possible.
15. I am an airline (operator). Do I have temporarily free spare parts in current assets? What is the benefit of my entrance to the Pool?
You benefits are obvious. First of all, you can cash on lease of spare parts which are needed by other Participants of the Pool. Secondly, you should not have a large warehouse of spare parts, because as the Participant of the system you can lease required components from other Participants. Thirdly, while one-stop shop working you reduce load on your logistics subdivisions.
And, of course, the operation of replacement of defective component with serviceable ones (EXCHANGE) is less expensive for operator from both financial and organizational point of view.
16. Does the Operator act as an intermediate party?
The intermediate party is an organization contributing to establishment of contacts and conclusions of deals between manufacturers and customers of goods and services on behalf of other person. The Operator is a service provider, acts in business transactions “on its behalf” and is not an intermediate party in legal sense.
17. What does the Operator cash on?
a) On difference of lease payments received from Participant-user (0.3% os cost of items of the first category for every day of lease) and sum payable to Participant-owner of component (0.2% of cost of items of the category for every day of lease).
b) On organization of repair of spare parts by manufacturing or repair enterprises at the expense of wholesale discounts provided to the Operator “for volume”;
c) On operations of exchange (interchange) of serviceable component into defective one.
18. Why should I sign the Pool agreement?
The Pool agreement is a document in which basic principles of pool system work are described. This agreement does not lay any obligations on you and in substance it is a Memorandum of Cooperation. Through its signing, the Participant agrees with principles of Pool operation and accepted statements.
19. Which types of agreements are concluded by Participants of the Pool, and which order of calculations is provided between them?
All the settlements in the Pool system are carried out centrally – through the Operator. The Participant has economic agreements only with the Pool Operator on one-stop shop basis. Three types of agreements and payments are provided:
agreements/payments for services of lease of components;
agreements/payments for services of organization of repair of components;
agreements/payments for supply and exchange of components.
Payments for transportation of components (beyond the limits of Moscow airports) are provided on separate accounts.
20. What is the essence of the operation of serviceable spare part into defective one?
The operation of exchange (interchange) is traditional and it consists in exchange of serviceable spare part from the Pool into defective one with compensation of cost of repair. Estimation of exchangeable components is varied out taking into account their resource indexes, technical condition and required works (repair, maintenance, madification). The exchange is drawn up by purchase and sale counter agreements after authenticity test of the component provided for exchange.
21. I am the Participant of the Pool. I need serviceable spare part in lease, but I cannot transfer defective one for repair to the Operator (I don’t want to do it). Can I receive operable spare part from the Pool?
Yes, you can, if you have positive history of your payments and or cooperation. In this case all the risks of non-return of the component to the Pool will be borne by the Operator. If you don’t have such a history, you will have to provide cash contribution (deposit) in the case of non-return of component to the Pool. The cash contribution will be immediately returned to you after termination of lease period with holding of specified lease payment.
22. I am an aircraft parts and material supplier of air technical property. What is the benefit of my entrance to the Pool?
Early or late, any aircraft and material supplier meets the problem of optimization of stock reserves. Some components are sold quickly, other ones lay for months, while binding current assets. If you have law-negotiable authentic components of the 2-nd category, you can submit them into the Pool for the purpose of lease and receive guaranteed income. Besides, 1-st and 2-nd category authentic components may be submitted for sale or exchange at the price recommended by you, as the Operator does not have the aim to receive speculative gain from resale of your components. Thirdly, via submission of spare part to the Pool, you increase possibility of its realization, as leading airlines – operators will be involved into information field of the Pool.
23. What should I do in order to include my items into the Pool?
You should get acquainted with requirements to Participants-owners (stated on the site www.aviasystems.ru), sign the Pool agreements as well as fill special form. After receipt of the stated form with components information as well as copies of documents confirming their authenticity, the items are introduced into the Pool by the Operator and become available for ordering.
24. Are all the components submitted to the Pool authentic?
Yes, all the components submitted by Participants are additionally checked for authenticity by the Operator.
25. Will price and terms of repair increase, if I carry out repair with the help of Operator?
No, it will not. The Operator has effective agreements with all the maintenance and repair organizations (aircraft repair plants) certified according to requirements of FAR-285 or manufacturers of components possessing the licenses of Minpromtorg. As the Operator is de-facto a wholesale “buyer” of services, it has definite price discounts. That is why neither cost nor terms will be increased. Moreover, approximate price and term of repair will be agreed with you preliminarily, before sending of component for repair.
26. May I select repair area (aircraft repair plant) where my components will be repaired by the Operator?
Yes, after additional coordination you may select where component will be repaired.
27. On which principle the lease rate is calculated?
The rate amounting to 0.3% of the current cost of items of the 1category for every day of lease (daily lease rate) is currently applied for components of the Pool used according to the technical condition.
For aggregates with limited resource (service life), both daily lease rate and operational hour rate are applied.
Besides, the hereafter combined rate will be applied for some nomenclature: for every day of lease as well as additionally for every operational hour. This method will be extended to expensive components with limited resource indexes (primarily - power plant, components of transmission and main rotor units).
28. I am the User Participant of the spare part transfer a component to the Operator at the daily rate of 0.2%, and, as the User Participant, I lease it under the rate of 0.3%. It is unfair, isn’t it?
Yes, the Operator withholds third part from the received income from lease of component and transfers two thirds to the Owner Participant of the component. At the expense of the received difference, the Operator covers its expenses connected with maintenance of its own infrastructure and information system, support of agreements with the Participants, provides delivery of components from/up to repair organizations at its own expense, insures risks of loss (damage) of component at transportation, risks of nonpayment of Participants for lease of components as well as covers expenditures connected with check of authenticity of stated components. Don’t you think that… “equal lease” would be more fair? :)
29. How is the resource consumption accounted?
Rules of maintenance of log books and maintenance records for components are stated by regulatory documents, mandatory for execution. The User Participant shall make entries in corresponding section of log-book/passport/label. In some cases, the Operator requires a confirmation of actual operating time of items via provision of copy of corresponding section of log-book of aircraft.